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If you what managed print is, and why printers can be such a threat to your IT budget, then you probably understand why a managed print service (MPS) can make your business work more efficiently, saving you time and money.

So, it makes sense that partnering with an MPS would have significant benefits to your IT team's day-to-day work as well. But what exactly are those benefits? Let's highlight some ways managed print can benefit your IT department. 

1. Improve and Align Security Processes

One of the top worries IT executives have—and one of the major threats to the processes of the people who work for them—is security. Managed print can help reduce the risk of security breaches in print, the network, and cloud security.

Whether it’s keeping payroll accounts safe from prying eyes or simply safeguarding the meatloaf recipe Steve from HR is sharing with Marsha from finance, a managed print partner can keep your company’s information safe.

From password-protected printing to developing a single, fleet-wide security policy to full audit capabilities that track who’s accessed any digital document, there are managed print tactics that can help keep every employee’s documents more secure.

This means CTOs have a reliable partner when developing their strategy for company-wide security, middle managers don’t need to send their best people out to investigate stolen print jobs or lost information and IT techs can take print security off their plate.

2. Assisting in Strategic Alignment

It may seem like something most useful for the highest-level IT employees, but a managed print partner’s ability to align to the internal department strategy is beneficial at every level. While strategic alignment can take many forms, at imageOne we do it in the most straightforward manner possible.

We take time to talk to top-level IT managers and executives to understand their short- and long-term goals and objectives, and we use this information to formulate a print management strategy tailored for their unique organizational needs.

For those CTOs whose top concern is maximizing the IT department's efficiency, we implement print processes that help achieve that goal in a way that works for the company. For example, by installing a new fleet of devices and overseeing all implementation and service, managed print frees up the entire department’s time to work on other issues.

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By taking over toner delivery, we reduce the amount of time IT techs need to spend on print maintenance and ensure that all employees are able to print what they need right away.

And for the upper-level IT managers who take care of the accounting, we deliver all costs in one easy-to-understand invoice so they don’t have to sort through multiple bills to understand what they’re spending.

3. Implementing Eco-Friendly Processes

When managed print reduces your company’s output waste by 10 to 15 percent, it leaves your department with more money in the budget and more resources for the rest of the year. But don’t discount that it’s also saving the environment and keeping your company green—and that eco-friendliness reflects well on all levels of your department.

A CTO who has solid numbers around print reduction has the ability to share that information with the rest of the company and can demonstrate its role in helping the company reduce its carbon footprint. Who doesn’t want to know that they’re bettering the environment by simply doing what they do?

At its best, print management doesn’t just make every IT person’s job easier: it makes their job more purposeful, streamlined, and strategic. 

Do you want to know more about working with a managed print partner? Call the team at imageOne! In a 10-minute, zero obligation chat, we'll discuss smart strategies, tools, workflows, and more that'll save you time and money.

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Managed Print IT Strategy Print Optimization

Chris Mee

About Chris Mee

Chris Mee has been helping organizations save money and eliminate time spent managing their print environment for over 13 years. Chris is passionate about keeping his customers educated in all the progressive ways to reduce cost and ensuring that their print environments are in alignment with their corporate goals and needs. He was an original committee member for the MPSA, has his Enterprise Content Management certification, and is Sales Certified in Endpoint Printer Security. In his spare time Chris is an active fund-raiser and committee member for St. Jude Children’s Research Hospital and he enjoys skiing, kayaking, hiking, running, and biking.

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