How PaperCut Will Cut Print Costs, Reduce Paper Waste & Secure Office Printers

With so many features and functionalities, there are literally thousands of reasons why we love PaperCut! That why our team was thrilled to become a  premier-level reseller of the award-winning PaperCut programs, and we’re often asked what it is.

At its core, is used by businesses to track printing usage, boost security, and save you money. These benefits are achieved in a variety of ways, depending on the industry. As a thoroughly customizable software PaperCut can prove the most impactful for you in a variety of ways depending on how it’s implemented.

Let’s look at some of the most popular benefits and open your eyes to the fantastic things it can do for your team:

The Benefits of PaperCut

PaperCut is currently used by over 50,000 organizations worldwide and growing fast. Its success is tied to its simplicity and versatility. It is easy to install and implement, teach to everyone within the organization and see a quick ROI. It’s also designed to work beautifully for any company big or small.

PaperCut has far too many features to list them all. However, here are a few popular options that our clients especially love: 

  • Pop-Up Alerts: With PaperCut, it’s easy to see a substantial drop in paper waste thanks to its pop-up alert feature. For example, administrators can create rules like requesting or requiring large print jobs to be printed double-sided.These alerts can also save on ink, toner, and print management and cost per page expenses. Program PaperCut to ask users if they really need that email to be print in full-color or if they’d consider a black and white for a basic print job. They can even show how much the company saves by choosing the more affordable option! 
  • Card Swipe/PIN Code/Pull Print: This feature is fantastic for both security and cost-saving reasons. How many times have you pressed print only to realize it’s the wrong job—or you just forget to pick it up altogether? That’s just money getting throw out of the window!

    Instead, require jobs to only process and release after the user gets to the device and enters a personal code or swipes a card. This also keeps your sensitive print documents secure and out of the wrong hands as they won’t ever sit unattended in the paper tray waiting for retrieval.

  • Tracking Features: PaperCut is a powerhouse when it comes to tracking all print, copier, and scanner activity within an office environment. View and compile the complete, detailed print logs for every user within your network. This information is fantastic for understanding your company’s print activity when it comes to departments, individual users, printers, and so much more. 

What Industries Are Best For PaperCut?

PaperCut was first developed for the Education field, and it’s been dominant in this market for many years. Many education institutions employ the reporting and tracking features along with some rules to limit the volume students or departments can print in a given time period.


The mobile print options have provided the K-12 systems a seamless integration with ChromeBooks while also empowering colleges and universities with an easy way for mobile students to print from any device (another wonderful feature).

PaperCut is also great for the growing popularity of print lab modules as it provides a simple way for students and faculty to submit large-scale print jobs and for the lab to process and keep the end-user informed at appropriate intervals and completion.

Financial, Medical, and Insurance
We’ve helped organizations in the Financial, Medical, and Insurance fields utilize many of PaperCut’s security features to comply with audit and compliance rules. The secure “pull print” feature satisfies HIPAA and financial regulations because it secures document and data security by ensuring that nothing is left sitting in an output tray.

The software enables the ability to track all print, copy, scan, and fax activities. On top of tracking, there are also digital signature and watermarking features that provide instant information about who printed every piece of paper.

As a too for massive cost reduction, companies of all industry types— especially nonprofits and charities—love its money-saving features. Aside from cutting down paper waste, it also streamlines operations to help your business become as efficient as possible.

PaperCut default print settings or use behavioral modification tools to help end-users understand the cost of print, and show them how they’re saving the company money (as well as environmental stats to show the green impact of their print, or lack thereof).

Since settings can also be applied to a specific group within a company, PaperCut has proven to be particularly helpful for Manufacturing organizations that may want factory workers to only have the ability to print in black and white.


Legal, Accounting and Architecture Firms
Along with all the other problem-solving features listed above, Legal, Accounting, and Architecture Firms have used PaperCut to allocate costs back to their clients with a simple tracking tool that integrates easily with many accounting software packages.

The bottom line is that PaperCut is an amazing tool that is helping organizations across all industries save money, become more efficient, and stay secure.

Learn exactly what PaperCut can do for your business! Schedule a quick, complimentary consultation with the friendly imageOne team. We can’t wait to help your business run better than ever!

With so many features and functionalities, there are literally thousands of reasons why we love PaperCut! Connect with me on Twitter and LinkedIn and keep up with my company imageOne. Check out my website or some of my other work here.