{"id":850,"date":"2019-05-09T14:03:19","date_gmt":"2019-05-09T14:03:19","guid":{"rendered":"https:\/\/www.imageoneway.com\/blog\/a-quick-guide-to-examining-your-printing-process"},"modified":"2023-12-20T18:26:36","modified_gmt":"2023-12-20T18:26:36","slug":"a-quick-guide-to-examining-your-printing-process","status":"publish","type":"post","link":"https:\/\/www.imageoneway.com\/blog\/a-quick-guide-to-examining-your-printing-process","title":{"rendered":"A Quick Guide to Examining Your Printing Process"},"content":{"rendered":"<p class=\"p3\" style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Excellent time management is key to running a successful business. However, many companies and their <a href=\"\/blog\/where-did-the-time-go-making-sense-of-where-your-it-department-is-wasting-time\" rel=\" noopener\">IT team waste precious hours<\/a> resolving the same recurring printer problems instead of maximizing time on more important projects.<\/span><\/p>\n<p><!--more--><\/p>\n<p class=\"p3\" style=\"line-height: 1;\">\n<div class=\"hs-responsive-embed-wrapper hs-responsive-embed\" style=\"width: 100%; height: auto; position: relative; overflow: hidden; padding: 0; max-width: 560px; max-height: 315px; min-width: 256px; margin: 0px auto; display: block;\">\n<div class=\"hs-responsive-embed-inner-wrapper\" style=\"position: relative; overflow: hidden; max-width: 100%; padding-bottom: 56.25%; margin: 0;\"><iframe class=\"hs-responsive-embed-iframe\" style=\"position: absolute; top: 0; left: 0; width: 100%; height: 100%; border: none;\" src=\"\/\/www.youtube.com\/embed\/f4-_5IGrHCU\" width=\"560\" height=\"315\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\" data-service=\"youtube\"><\/iframe><\/div>\n<\/div>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">If this sounds familiar, you\u2019re not alone. Thankfully, creating a smarter, more efficient printing process is easier than you think. It simply takes an honest review of your current process\u2014and a great partner.<\/span><\/p>\n<h2 style=\"font-size: 30px; line-height: 1.5;\"><span style=\"color: #e69138;\"><strong>How Are Your Office Printers Used?<\/strong><\/span><\/h2>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Consider how each office printer or copier machine is currently being used. For example, many companies have what\u2019s often called a \u201cworkhorse\u201d printer, or a machine that employees operate at a nearly nonstop pace every day.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">It might sound cost-effective to minimize the number of office printers. In the long run, however, it often wastes money as these workhorses wear out faster. Also, office functionality decreases as more employees must walk farther to reach the printer or copier machine.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">On the other end of the spectrum, some offices install too many printers in one area. Maybe one department has six team members each with their own desktop printer\u2014but each machine receives low to moderate use. This wastes both space and significant expenses.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Instead, consider<\/span> <span style=\"color: #e69138;\"><a style=\"color: #e69138;\" href=\"\/managed-print-services-pillar\" rel=\" noopener\">optimizing your print environment<\/a> <\/span><span style=\"color: #666666;\">by consolidating to one large multifunction printer for the entire department to use. Your company will significantly save on ink, toner, paper, and service costs.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Also, ensuring that you\u2019re using the right machines for your needs significantly cuts costs. If you have a device with the capability to print on full-color 11 x 17\u201d paper\u2014but everyone exclusively prints in black and white on 8.5 x 11\u201d sheets\u2014replace it with a more simple machine. This alone can save thousands.<\/span><\/p>\n<h2 style=\"font-size: 30px; line-height: 1.5;\"><span style=\"color: #e69138;\"><strong>Consider Your Team\u2019s Printing Habits<\/strong><\/span><\/h2>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">One way to rein in spending is by carefully reviewing <a href=\"\/blog\/3-areas-in-your-printing-process-where-youre-losing-time-and-money\" rel=\" noopener\">your employee\u2019s printing habits.<\/a> Are certain team members printing significantly more than others with similar roles? Should more employees print double-sided? Can some pages be printed in black and white rather than full color?<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">By closely looking at these everyday actions, business owners can start understanding where simple changes can be made, each leading to reduced printing costs.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Now is also a great time to review your product supply and ordering process. If the office currently has shelves filled with unused toner, ink, paper, etc., chances are that you\u2019re ordering too many supplies. Or, if the supply team is constantly scrambling to purchase last-minute items, consider ordering more products in advance. This will make their time more efficient and eliminate possible rush fees.<\/span><\/p>\n<h2 style=\"font-size: 30px; line-height: 1.5;\"><span style=\"color: #e69138;\"><strong>Choose a Trusted Managed Print Partner<\/strong><\/span><\/h2>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">By thoroughly examining your own printing process, you\u2019ve made a great first step towards a better print management system. However, why not take your smarter print strategy to the next level by<a href=\"\/blog\/4-questions-to-ask-a-prospective-managed-print-service-partner\" rel=\" noopener\"> partnering with a trusted managed print provider.<\/a> These printing experts can accurately identify exactly where extra time and money is wasted\u2014and offer top-notch strategies for getting these resources back.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Curious about what a print management service can do for your business? Let\u2019s setup a 15-minute,<\/span><span style=\"color: #e69138;\"> <a style=\"color: #e69138;\" href=\"\/amazon?hsCtaTracking=30f515a0-30c2-4727-80c1-187e4de66e3d%7C8af51793-5581-421c-b9d3-cf7ce98aed62&amp;_ga=2.263873358.398523834.1557347864-1767663384.1555344108\" target=\"_blank\" rel=\"noopener\">no-strings-attached call<\/a><\/span> <span style=\"color: #666666;\">and discover how the imageOne team can optimize your office. We\u2019ll even throw in a free $50 Amazon gift card for your time.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Many companies and their IT team waste precious hours resolving the same recurring printer problems instead of maximizing time on more important projects.<\/p>\n","protected":false},"author":4,"featured_media":851,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[1],"tags":[60,53,33,39,23],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>A Quick Guide to Examining Your Printing Process - imageOne<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.imageoneway.com\/blog\/a-quick-guide-to-examining-your-printing-process\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"A Quick Guide to Examining Your Printing Process - 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