{"id":838,"date":"2019-07-16T12:38:00","date_gmt":"2019-07-16T12:38:00","guid":{"rendered":"https:\/\/www.imageoneway.com\/blog\/3-keys-to-ensure-that-youre-sending-documents-securely"},"modified":"2023-12-20T18:46:46","modified_gmt":"2023-12-20T18:46:46","slug":"3-keys-to-ensure-that-youre-sending-documents-securely","status":"publish","type":"post","link":"https:\/\/www.imageoneway.com\/blog\/3-keys-to-ensure-that-youre-sending-documents-securely","title":{"rendered":"3 Keys to Ensure That You&#8217;re Sending Documents Securely"},"content":{"rendered":"<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Whenever we talk to IT leaders, one point always stands clear:<\/span> <span style=\"color: #e69138;\"><a style=\"color: #e69138;\" href=\"\/document-security-overview\" target=\"_blank\" rel=\"noopener\">strong security<\/a><\/span> <span style=\"color: #666666;\">tops their priority list. As new threats emerge, IT focuses much of their time and resources on ensuring that they\u2019re properly upgrading their systems, maintaining servers and firewalls, training employees, and much more.<\/span><\/p>\n<p><!--more--><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Still, it\u2019s surprisingly common for even the most seasoned IT teams to miss one integral item on their security checklists\u2014office printers.<\/span><\/p>\n<p style=\"line-height: 1;\">\n<div class=\"hs-responsive-embed-wrapper hs-responsive-embed\" style=\"width: 100%; height: auto; position: relative; overflow: hidden; padding: 0; max-width: 560px; max-height: 315px; min-width: 256px; margin: 0px auto; display: block; line-height: 1.5;\">\n<div class=\"hs-responsive-embed-inner-wrapper\" style=\"position: relative; overflow: hidden; max-width: 100%; padding-bottom: 56.25%; margin: 0;\"><iframe class=\"hs-responsive-embed-iframe\" style=\"position: absolute; top: 0; left: 0; width: 100%; height: 100%; border: none;\" src=\"\/\/www.youtube.com\/embed\/K_YMHSdQcWQ\" width=\"560\" height=\"315\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\" data-service=\"youtube\"><\/iframe><\/div>\n<\/div>\n<p style=\"line-height: 1.5;\">\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Printers, scanners, and copiers play a critical role in building a powerful data security strategy. By overlooking printer security, you and your client\u2019s precious data can be left highly exposed.\u00a0<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">From scanning and emailing documents to printing paper copies, just consider how often sensitive information is directed to these devices. That\u2019s why it\u2019s crucial that your team members understand <a href=\"\/blog\/printer-security-tips-to-avoid-the-cost-of-a-data-breach\" rel=\"noopener\">proper printer security protocols<\/a>\u2014and that your IT team is taking every security precaution possible.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Here are three important things to consider when it comes to proper document security:<\/span><\/p>\n<h2 style=\"font-size: 30px; line-height: 1.5; font-weight: bold;\"><span style=\"color: #e69138;\">1. Build a Secure Network<\/span><\/h2>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Don\u2019t forget that printers are computers too. So, just like you\u2019d safeguard your desktop or laptop networks, it\u2019s vital for IT teams to do the same for networks connected to printers, scanners, and copies.\u00a0<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Network security might sound like an obvious task, but it\u2019s a critically important message that\u2019s too often overlooked. By ensuring your <i>entire<\/i> network is tightly secured, any information shared with any printer or scanning device will stay only with those meant to see it.<\/span><\/p>\n<h2 style=\"font-size: 30px; line-height: 1.5; font-weight: bold;\"><span style=\"color: #e69138;\">2. Secure Your Devices<\/span><\/h2>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">As hackers constantly find new ways to infiltrate data and steal information, IT teams must actively fight against these evolving threats.\u00a0<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">The best way to counteract these <a href=\"\/blog\/three-real-life-print-security-scares\" rel=\" noopener\">scary cyberattacks<\/a> is to ensure your security systems and devices are modern and regularly updated. Older machines often lack the proper security measures that typically come standard with newer machines. So, if it\u2019s been a while since you\u2019ve upgraded or updated\u2014it might be time to consider doing so.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Additionally, we recommend locking down all unnecessary ports. Open ports create an easy entry point for data thieves. By minimizing entry points, you\u2019ll significantly boost your system\u2019s level of security.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\"><a href=\"https:\/\/www.www.imageoneway.com\/top-7-ways-to-reduce-print-cost?_ga=2.144410291.780115659.1563195864-1767663384.1555344108\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" style=\"width: 411px; display: block; margin: 0px auto;\" src=\"https:\/\/cdn2.hubspot.net\/hubfs\/1983701\/imageone_CTA_7-ways-to-reduce-print-costs.jpg\" alt=\"imageone_CTA_7-ways-to-reduce-print-costs\" width=\"411\" \/><\/a><\/span><\/p>\n<h2 style=\"font-size: 30px; line-height: 1.5; font-weight: bold;\"><span style=\"color: #e69138;\">3. Utilize the Latest Software<\/span><\/h2>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Why add steps to your existing security process? Instead, take advantage of the many cutting-edge software solutions created specifically to improve printer security.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Though there are many great tools out there,<\/span> <a href=\"\/blog\/3-types-of-print-management-software-every-business-needs?_ga=2.144410291.780115659.1563195864-1767663384.1555344108\" target=\"_blank\" rel=\"noopener\"><span style=\"color: #e69138;\">PaperCut<\/span><\/a> <span style=\"color: #666666;\">is one of our favorites. PaperCut prohibits documents from being printed unless it\u2019s authorized at the device with a number code or a badge swipe. This eliminates the possibility of abandoned\u2014and potentially sensitive\u2014documents from being left on the output tray.\u00a0<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">By following a smart IT process, relying on top-notch technology, and sticking with a few simple steps, protecting document information at your company can be simpler\u2014and more secure\u2014than ever before.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">If you\u2019re ready for more tips on printer and document security, the expert team at imageOne can help! Just schedule a free, no-strings-attached<\/span> <span style=\"color: #e69138;\"><a style=\"color: #e69138;\" href=\"\/schedule-a-call?hsCtaTracking=32523893-31dc-4d44-9621-8c43521162fa%7Ca7bda810-fdcb-4952-b508-a8341b2d1e5a&amp;_ga=2.144410291.780115659.1563195864-1767663384.1555344108\" target=\"_blank\" rel=\"noopener\">15-minute Discovery Call<\/a><\/span> <span style=\"color: #666666;\">and we\u2019ll show you the way to a better print environment in no time.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>As new threats emerge, IT focuses much of their time and resources on ensuring that they\u2019re properly upgrading their systems, maintaining servers and firewalls, training employees, and much more.<\/p>\n","protected":false},"author":3,"featured_media":839,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[1],"tags":[24,44,28,33,23,20,48],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.3 - 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