{"id":828,"date":"2019-08-30T13:52:15","date_gmt":"2019-08-30T13:52:15","guid":{"rendered":"https:\/\/www.imageoneway.com\/blog\/the-go-to-guide-for-printers-and-document-security"},"modified":"2023-12-20T18:54:17","modified_gmt":"2023-12-20T18:54:17","slug":"the-go-to-guide-for-printers-and-document-security","status":"publish","type":"post","link":"https:\/\/www.imageoneway.com\/blog\/the-go-to-guide-for-printers-and-document-security","title":{"rendered":"The Go-To Guide for Printers and Document Security"},"content":{"rendered":"<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Times have changed. Every year, technology becomes more sophisticated\u2014and the printing industry has been part of that. However, as<\/span> <a href=\"\/document-security-overview\" target=\"_blank\" rel=\"noopener\"><span style=\"color: #e69138;\">printer and network securities<\/span><\/a> <span style=\"color: #666666;\">advance, so do the methods hackers use to infiltrate a company\u2019s systems.<\/span><\/p>\n<p><!--more--><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Don\u2019t fall behind on the times. Ensure your printer and document security is safe and up-to-date from a potential breach with these tips and tricks.<\/span><\/p>\n<h2 style=\"font-size: 30px; line-height: 1.5;\"><span style=\"color: #e69138;\">Conduct a Print Security Assessment<\/span><\/h2>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">It\u2019s always smart to work with an<\/span><span style=\"color: #e69138;\"><a style=\"color: #e69138;\" href=\"\/blog\/checklist-choosing-the-right-managed-print-partner?_ga=2.238954368.1066365241.1567172639-1767663384.1555344108\" target=\"_blank\" rel=\"noopener\"> experienced, trusted managed print services provider<\/a>.<\/span> <span style=\"color: #666666;\">However, there are several steps you can take independently to assess your current level of printer security.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Ask yourself:<\/span><\/p>\n<ul>\n<li><span style=\"color: #666666;\">What device model am I using?<\/span><\/li>\n<li><span style=\"color: #666666;\">How many ports are open on my devices?<\/span><\/li>\n<li><span style=\"color: #666666;\">Am I up to date on my firmware?<\/span><\/li>\n<li><span style=\"color: #666666;\">How old are my devices?\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">The last one is an especially common problem for many companies. If one of your devices is no longer getting any firmware security updates, it\u2019s likely at the end of its life. However, many businesses attempt to cut corners and save money by continuing to utilize old machines.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Those few dollars saved could instead create a terrible\u2014and potentially costly\u2014vulnerability for your network.<\/span><\/p>\n<h2 style=\"font-size: 30px; line-height: 1.5; font-weight: bold;\"><span style=\"color: #e69138;\">Create A Smart Office Print Environment<\/span><\/h2>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Once you\u2019ve completed a thorough security assessment, it\u2019s time to take the next steps.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">First, contact the device\u2019s manufacturer and check that all of the latest firmware is entirely up-to-date. The manufacturer\u2019s website will also contain valuable information on which versions might have some security risk.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Do you use multiple devices from multiple manufacturers? Then, this process of contacting manufacturers, checking every model, and updating the firmware can be tedious and time-consuming. However, it\u2019s critical work that can potentially save you time, money, and your customer\u2019s trust.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Also, devices that exceed seven or eight years of age are likely out-of-date. At this point, it\u2019s time to replace the machine. They simply can\u2019t beat modern security threats.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">The machine itself might work just fine, but even with updates, the security software can only do so much when facing new malware technology. The best way to stay safe is by getting new devices.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><a href=\"https:\/\/www.www.imageoneway.com\/5-point-printer-security-checklist\" rel=\"noopener\"><span style=\"color: #666666;\"><img decoding=\"async\" style=\"width: 441px; margin-left: auto; margin-right: auto; display: block;\" src=\"https:\/\/f.hubspotusercontent00.net\/hubfs\/1983701\/Security%20Checklist%20Graphic-01.png\" alt=\"Security Checklist Graphic-01\" width=\"441\" \/><\/span><\/a><\/p>\n<h2 style=\"font-size: 30px; line-height: 1.5; font-weight: bold;\"><span style=\"color: #e69138;\">Use Print Software to Your Advantage<\/span><\/h2>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">There are two categories of<\/span><span style=\"color: #e69138;\"><a style=\"color: #e69138;\" href=\"\/blog\/3-types-of-print-management-software-every-business-needs?_ga=2.238954368.1066365241.1567172639-1767663384.1555344108\" target=\"_blank\" rel=\"noopener\"> printer software<\/a><\/span> <span style=\"color: #666666;\">that help with security. The first manages security on the actual device. The second handles the users and what they\u2019re printing.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">The first category is manufacturer-specific. For example, HP has a program called Security Manager while Lexmark has Markvision. Every company has a product to manage the device, ensure the firmware is current, and catalog any potential security risks. The exact options available are limited to what those manufacturers currently offer.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">The other type of software controls the user side of the device. It provides access to who can print, what they can print, and the amount they can print.<\/span><\/p>\n<p style=\"line-height: 1;\">\n<div class=\"hs-responsive-embed-wrapper hs-responsive-embed\" style=\"width: 100%; height: auto; position: relative; overflow: hidden; padding: 0; max-width: 560px; max-height: 315px; min-width: 256px; margin: 0px auto; display: block; line-height: 1.5;\">\n<div class=\"hs-responsive-embed-inner-wrapper\" style=\"position: relative; overflow: hidden; max-width: 100%; padding-bottom: 56.25%; margin: 0;\"><iframe class=\"hs-responsive-embed-iframe\" style=\"position: absolute; top: 0; left: 0; width: 100%; height: 100%; border: none;\" src=\"\/\/www.youtube.com\/embed\/qAox4AstFc4\" width=\"560\" height=\"315\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\" data-service=\"youtube\"><\/iframe><\/div>\n<\/div>\n<p style=\"line-height: 1;\">\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">One popular product is called<\/span><span style=\"color: #e69138;\"><a style=\"color: #e69138;\" href=\"\/blog\/what-is-papercut?_ga=2.238954368.1066365241.1567172639-1767663384.1555344108\" target=\"_blank\" rel=\"noopener\"> PaperCut<\/a>.<\/span> <span style=\"color: #666666;\">This program is loaded onto a print server and allows users to restrict access to a device. It can also require print authentication at the device itself. This reduces the chance of documents ending up in the wrong hands.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">This user-focused approach to security is flexible because it can be applied to many machines, regardless of manufacturer. It also trains employees to follow proper security protocols.<\/span><\/p>\n<h2 style=\"font-size: 30px; line-height: 1.5; font-weight: bold;\"><span style=\"color: #e69138;\">Avoid This Common Printer Mistake<\/span><\/h2>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">One of the biggest mistakes we see companies make is also perhaps the easiest to avoid. However, we see it happen again and again.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">If you\u2019ve set up a printer or copier, you know that every manufacturer sets a default password allowing for initial access into the device. During set-up, the instructions are clear: change the default password once you\u2019ve installed the equipment.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Easy enough, right?<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Surprisingly, many businesses never take the time to change the default password\u2014a password that\u2019s published on the manufacturer\u2019s website and easy to locate.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">As you can probably guess, hackers know exactly what these passwords are. This provides them a perfect place to start if they\u2019re trying to hack into your network. It\u2019s almost like having a sticky note on your computer with the password written on it.<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Don\u2019t give these villains an easy target. Change that password as quickly as possible, and your device security will instantly become tighter than ever.\u00a0<\/span><\/p>\n<p style=\"line-height: 1.5;\"><span style=\"color: #666666;\">Ready to take your printer and document security to the next level? We\u2019d love to help you!<\/span><span style=\"color: #e69138;\"><a style=\"color: #e69138;\" href=\"\/schedule-a-call?hsCtaTracking=32523893-31dc-4d44-9621-8c43521162fa%7Ca7bda810-fdcb-4952-b508-a8341b2d1e5a&amp;_ga=2.170854560.1066365241.1567172639-1767663384.1555344108\" target=\"_blank\" rel=\"noopener\"> Schedule a 15-minute consultation<\/a><\/span> <span style=\"color: #666666;\">and the imageOne team will show you the way.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>As printer and network securities advance, so do the methods hackers use to infiltrate a company\u2019s systems.<\/p>\n","protected":false},"author":5,"featured_media":829,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[1],"tags":[37,19,24,44,20,48],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>The Go-To Guide for Printers and Document Security - 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