{"id":683,"date":"2021-06-14T11:30:00","date_gmt":"2021-06-14T11:30:00","guid":{"rendered":"https:\/\/www.imageoneway.com\/blog\/breaking-down-office-print-costs-where-is-your-money-going"},"modified":"2023-12-20T19:43:57","modified_gmt":"2023-12-20T19:43:57","slug":"breaking-down-print-costs-where-is-your-money-going","status":"publish","type":"post","link":"https:\/\/www.imageoneway.com\/blog\/breaking-down-print-costs-where-is-your-money-going","title":{"rendered":"Breaking Down Office Print Costs: Where Is Your Money Going?"},"content":{"rendered":"

Think fast:<\/strong> how much money did you spend on printing last year?<\/span><\/p>\n

<\/p>\n

Chances are, it takes you more than a minute to come up with a number. When your costs are split up between multiple leases<\/a>, maintenance from multiple vendors, and supplies from different sources, it\u2019s hard to isolate and combine print expenditures to get an accurate picture of your overall spend.<\/span><\/p>\n

However, just because it’s tricky doesn’t give you an out to overlook it. Not understanding your print costs almost assuredly means that you’re overspending\u2014possibly by thousands each year. <\/span><\/p>\n

Many of those costs tend to hide in places we don’t expect making it even more likely to miss them. <\/span>Let’s break down some of the lesser-known areas where your printing costs are hiding. <\/span><\/p>\n

1. Desktop Printers<\/span><\/h2>\n

Does your fleet include desktop printers, copiers, and scanners in addition to the industrial-size ones on every floor? While it\u2019s tempting to see these more affordable and portable machines as sensible printing options, their low purchasing costs often come at the expense of the high cost of maintenance. <\/span><\/p>\n

Desktop printers tend to be less efficient with more costly ink<\/a><\/span> than office printers. Even if it feels cheaper from the start, you usually end up paying more long-term. <\/span><\/p>\n

And because these machines often require different ink, you may end up needing a new supplier to keep ink levels up\u2014further diversifying your print costs and making them harder to track.<\/span><\/p>\n

\"Reduce-Print-Costs-Download\"<\/span><\/a><\/p>\n

2. Wasted Ink and Toner<\/span><\/h2>\n

A single misprint thrown in the trash, an extra piece of paper included in the print job, or toner thrown out too soon can feel like small potatoes. But these “little wastes” add up unnecessary print costs fast. <\/span><\/p>\n

To make things worse, printer ink is one of the most expensive liquids in the world\u2014did you know ink<\/a><\/span>\u00a0<\/span><\/span><\/span><\/a>can cost more per ounce<\/a> than imported Russian caviar or a bottle of 1985 Krug champagne<\/span><\/span>? Because of this, wasting printer ink is one of the easiest ways to deplete your budget quickly.<\/span><\/span><\/p>\n

You\u2019d never stand for your company\u2019s employees throwing champagne and caviar straight into the trash. Don\u2019t let them get away with wasting toner either. <\/span><\/p>\n

Implementing a pull-print system like PaperCut<\/a> or PrinterLogic<\/a> or establishing rules to limit unnecessary printing they can print per month can help lower these costs. Just think about how it’ll free up some money in your budget to splurge on that caviar for the office party.<\/span><\/p>\n

3. External Service Agreements<\/span><\/h2>\n

Your printer service agreements may be hiding secret costs that attribute to a higher level of spending. <\/span><\/p>\n

Review your contracts to see if there\u2019s a \u201ccost of living\u201d increase that automatically grows the cost of maintenance year-over-year. Or, check for added costs if you request over a certain number of supplies to be delivered per month. <\/span><\/p>\n

If you\u2019re automatically billed and not notified of extra charges, you may be surprised at what you\u2019re actually paying.<\/span><\/p>\n

4. Mix-and-Match Printer Equipment<\/span><\/h2>\n

Did you purchase your printer fleet all at the same time, ensuring cohesion between devices, or is it a Frankensteined-together hodgepodge of new and old hardware? <\/span><\/p>\n

If it\u2019s the latter, your old equipment can mean higher costs in terms of repairs and harder-to-find toner cartridges. Even if the lease is paid off, you\u2019re still forking over a hefty monthly sum to keep these older devices running.<\/span><\/p>\n

For less aged equipment, leases can be a whole other element to keep track of when figuring out your print costs. Especially if you acquired the machines in your print fleet at different times, it can be difficult to keep track of the terms of your different equipment leases. <\/span><\/p>\n

They may have varying lengths and interest rates, meaning different machines may be costing you wildly different amounts on a monthly basis\u2014and you\u2019ve got more paperwork to sift through to find out what\u2019s costing what.<\/span><\/p>\n

Want to dive deeper into the hidden costs of printing? Learn more in our eBook, 10 Steps to Finding Your True Printing Costs<\/a>. Then let’s chat about how imageOne can help you cut costs AND save money. Schedule a quick, no-obligation call today<\/a> to get started.<\/span><\/strong><\/span><\/p>\n

How much money did you spend on printing last year?<\/span>\u00a0<\/span><\/em>Connect with me on <\/span><\/em>Twitter<\/em><\/a> and<\/span><\/em> LinkedIn<\/em><\/a> and keep up with my company<\/span><\/em> imageOne<\/em><\/a>. Check out my<\/span><\/em> website<\/span><\/em><\/a> or some of my other work<\/span><\/em> here<\/span><\/em><\/a>.<\/span><\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

Let’s break down some of the lesser-known areas where your printing costs are hiding.<\/p>\n","protected":false},"author":3,"featured_media":684,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[1],"tags":[52,22,39,40,25],"yoast_head":"\nBreaking Down Office Print Costs: Where Is Your Money Going? - imageOne<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.imageoneway.com\/blog\/breaking-down-print-costs-where-is-your-money-going\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Breaking Down Office Print Costs: Where Is Your Money Going? - imageOne\" \/>\n<meta property=\"og:description\" content=\"Let's break down some of the lesser-known areas where your printing costs are hiding.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.imageoneway.com\/blog\/breaking-down-print-costs-where-is-your-money-going\" \/>\n<meta property=\"og:site_name\" content=\"imageOne\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/theimageoneway\/\" \/>\n<meta property=\"article:published_time\" content=\"2021-06-14T11:30:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-12-20T19:43:57+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.imageoneway.com\/wp-content\/uploads\/breaking_down_print.png\" \/>\n\t<meta property=\"og:image:width\" content=\"660\" \/>\n\t<meta property=\"og:image:height\" content=\"440\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Andrea Ratajski\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@ImageOneWay\" \/>\n<meta name=\"twitter:site\" content=\"@ImageOneWay\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Andrea Ratajski\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.imageoneway.com\/blog\/breaking-down-print-costs-where-is-your-money-going#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.imageoneway.com\/blog\/breaking-down-print-costs-where-is-your-money-going\"},\"author\":{\"name\":\"Andrea Ratajski\",\"@id\":\"https:\/\/www.imageoneway.com\/#\/schema\/person\/5898905c29498cb09d376f743f715b2f\"},\"headline\":\"Breaking Down Office Print Costs: Where Is Your Money Going?\",\"datePublished\":\"2021-06-14T11:30:00+00:00\",\"dateModified\":\"2023-12-20T19:43:57+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.imageoneway.com\/blog\/breaking-down-print-costs-where-is-your-money-going\"},\"wordCount\":741,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/www.imageoneway.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/www.imageoneway.com\/blog\/breaking-down-print-costs-where-is-your-money-going#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.imageoneway.com\/wp-content\/uploads\/breaking_down_print.png\",\"keywords\":[\"Cost Per Page\",\"Cost Reduction\",\"Managed Print\",\"Print Cost\",\"Print Reduction\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.imageoneway.com\/blog\/breaking-down-print-costs-where-is-your-money-going#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.imageoneway.com\/blog\/breaking-down-print-costs-where-is-your-money-going\",\"url\":\"https:\/\/www.imageoneway.com\/blog\/breaking-down-print-costs-where-is-your-money-going\",\"name\":\"Breaking Down Office Print Costs: Where Is Your Money Going? 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