If you work in the healthcare industry, you’re no stranger to the massive volume of paperwork that moves through a typical healthcare office on a daily basis.
Everything from patient records to receipts to purchase orders are still primarily printed and stored in file cabinets. With a strong managed print strategy, you can streamline your printing processes and keep your data secure.
What Matters? Probably Not Printers
You pride yourself on delivering exceptional care to your patients and their families. However, it can be a challenge to maintain focus on patient care if your clinical staff has to spend time ordering paper, looking in the closet for toner cartridges, or repairing your printers when they malfunction.
By working with the right managed print partner, all of those tasks will be taken care of so you don’t have to waste time with your printers. Instead, you’d be free to focus your time and energy on patient care.
If you’re in a large organization, it may be a good idea to have a full-time printer technician on site. For example, a hospital with 300 printers would benefit from being managed by a full-time technician that can support every printer on campus. The technician would replace toner, repair broken machines, and ensure that all devices are up to date with the latest security protocol.
Carefully Follow HIPAA Compliance
There are few things more critical in the healthcare industry than maintaining HIPAA compliance. Healthcare organizations have large volumes of sensitive information about their patients that need to be protected, requiring a well-thought-out managed print strategy.
Even if you have a solid compliance process in place, it can be very easy for mistakes to occur. For example, if a physician is printing confidential patient records and the office administrator is printing an appointment confirmation at the same time, it’s possible the administrator could accidentally grab the patient record, resulting in a HIPPA violation.
If you’re using smart devices to reduce your paper use, your data could still be vulnerable without the right security software in place. A strong managed print strategy will help you streamline all document processes to limit any chance of a HIPPA breach and ensure that all of the devices on your network are secure.
The benefits of a strong managed print strategy for healthcare organizations are endless. This really just touches the surface of how print management can save you time, money, and LOTS of headaches.
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