Why Your Healthcare Company Needs a Managed Print Service and Strategy

If you work in the healthcare industry, you’re no stranger to the massive volume of paperwork that moves through a typical healthcare office on a daily basis.

Everything from patient records to receipts to purchase orders are still primarily printed and stored in file cabinets. With a strong managed print strategy, you can streamline your printing processes and keep your data secure.

What Matters? Probably Not Printers

You pride yourself on delivering exceptional care to your patients and their families. However, it can be a challenge to maintain focus on patient care if your clinical staff has to spend time ordering paper, looking in the closet for toner cartridges, or repairing your printers when they malfunction.

By working with the right managed print partner, all of those tasks will be taken care of so you don’t have to waste time with your printers. Instead, you’d be free to focus your time and energy on patient care.

If you’re in a large organization, it may be a good idea to have a full-time printer technician on site. For example, a hospital with 300 printers would benefit from being managed by a full-time technician that can support every printer on campus. The technician would replace toner, repair broken machines, and ensure that all devices are up to date with the latest security protocol.

Carefully Follow HIPAA Compliance

There are few things more critical in the healthcare industry than maintaining HIPAA compliance. Healthcare organizations have large volumes of sensitive information about their patients that need to be protected, requiring a well-thought-out managed print strategy.

7 Ways to Reduce Print

Even if you have a solid compliance process in place, it can be very easy for mistakes to occur. For example, if a physician is printing confidential patient records and the office administrator is printing an appointment confirmation at the same time, it’s possible the administrator could accidentally grab the patient record, resulting in a HIPPA violation.

If you’re using smart devices to reduce your paper use, your data could still be vulnerable without the right security software in place. A strong managed print strategy will help you streamline all document processes to limit any chance of a HIPPA breach and ensure that all of the devices on your network are secure.

Top Tech Solutions for Quality Care and Security

With a managed print partner, you’ll have access to and expertise on some of today’s most innovative healthcare technology.

One tech product loved by us and our healthcare clients alike is Zebra. This secure solution offers smarter patient care by instantly verifying critical data like personal information, medical records, lab results, medication history, and so much more.

With Zebra printers, healthcare providers can easily connect and share their patient’s information with other team members with a quick scan. Now, they have a quick, efficient, and reliable way to ensure that their patients are receiving the best care possible.

And this is just the start of what Zebra technology can do for your hospital or clinic. We’d love to fill you in more about the Zebra system for healthcare and help you decide if it’s right for your facility. 

The benefits of a strong managed print strategy for medical and healthcare organizations are endless. This really just touches the surface of how print management can save you time, money, and LOTS of headaches.

We love to tell you more. Let’s discuss how we’ve helped other healthcare companies boost productivity while keeping wait times low and explain how we’ll do the same for your own. Click here to schedule a 15-minute call today!

If you work in the healthcare industry, you’re no stranger to the massive volume of paperwork that moves through a typical healthcare office on a daily basis. Connect with me on Twitter and LinkedIn and keep up with my company imageOne. Check out my website or some of my other work here.