On the surface, this might sound like an easy enough question. How complicated can it be to choose an HP office printer or copier?

Once you start digging into the variables however, it's a surprisingly challenging choice. How can the average person decipher which of the many printer options is ideal for their business? Then—once the machine finally is chosen—which capabilities and functions should be included?

But don't be overwhelmed because we've got your back! As a Premier HP partner, our team of expert managed print service specialists understand HP devices like no one else. 

If you know that HP is the printer brand you want (great choice!), let us guide you in picking the perfect device for your office environment.

How Many Pages Does Your Business Print?

Avoid thinking about your company's actual size when considering which device to purchase. Just think—a small but busy accounting firm during tax season could easily produce as many pages as a large digital agency. 

Instead, focus on how many pages your business prints every month on average. Now, you're armed with the right information to begin searching for devices specifically designed to handle the company's output. 

Be sure to leave some wiggle room as well. If your business prints 2,000 pages a month, we recommend choosing a device capable of handling up to around 4,000 pages a month. This allows for the inevitable peaks and valleys of your business’ needs, as well as allow for potential growth.

It might sound like an unnecessary extra expense at first. But, you'll eventually save money by not having to replace the machine if your company grows, and by minimizing damage and repairs due to overworking the device.

Which Functionalities Do You Really Need?

HP printers offer a staggering amount of fantastic functionalities. As great as they might sound, not all are necessary for every company. 

Remember that each function raises the overall cost, so choose each add-on wisely. That said, many of those will save significant time and money in the long run. 

Some of the most popular features include devices with faxing, scanning, copying, and printing capabilities. If you use any of these features regularly, why not combine them all into one multi-function machine, like the always popular Color LaserJet E57540, rather than purchase and maintain multiple devices? 

Other favorite features include duplexing (or double-sided printed pages), stapling or hole punching, touch screen control panels, and digital send capabilities.

Full-Color vs. Mono?

How many devices at your office actually need color printing capabilities? Though some projects undoubtedly need that extra flair, the chances are that most pages can be printed in black and white (also known as mono) without losing anything. A company can save thousands of dollars annually just by prioritizing mono printing over color.

What jobs will your new HP printer primarily be accomplishing? If the majority involves emails, contracts, standard documents, etc., consider installing a mono-only printer. Now, if an employee needs to print in color, they'll have to use another device entirely, like the popular LaserJet E50045

As employees now must go out of their way to print color, expect a significant reduction in color print-related costs.

If most employees with access to the new printer do need color capabilities, needless to say, you should stick with color. However, you can still cut down on color print costs with innovative software add-ons and strategies designed to do just that.

Pro vs. Enterprise Level?

Currently, HP offers two different levels for their print devices—Pro and Enterprise. Both provide cutting-edge technology with stellar results. Enterprise-level devices are designed to handle higher print volumes and end-users. In contrast, Pro-level devices are ideal for no more than one to two end-users. 

For some situations, we do recommend Pro series printers. However, even if a single user will utilize the printer, we'll still often encourage customers to choose an Enterprise model for one critical reason—printer security.

Unlike the HP Pro series printers, the Enterprise models are available in Managed SKUs only available through Premier HP partners and offer exclusive security features that represent the best available on the market. The devices will come with these four additional features of security: HP SureStart, Whitelisting, Run-time Intrusion Detection, and HP Connection Inspector.

In today's interconnected world, few concerns are more important—and potentially devastating—than your company's network security. Since printers are often overlooked when it comes to protection, they're often the most vulnerable to hacks and cyberattacks. But with a Managed SKU model purchased from a Premier HP partner, it'll be secure from the second it's installed.

Narrow Down the Best Options

Now, you’re fully equipped with essential HP printer information. By analyzing your office and it’s print needs, you’ll be well on your way to purchasing an incredible HP print device.

Still unsure which HP printer or copier is right for you? Want expert guidance in analyzing your office print environment? Then call the managed print experts at imageOne. Schedule a complimentary Discovery Call and set up a time to talk with one of our specialists. Together, we'll find the perfect HP printer or copier for you.

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Melina East

About Melina East

Melina East has been a customer service driven account manager for 8 years. She joined the imageOne team in 2018 to deliver extraordinary experiences for our customers. She is passionate about helping customers run as efficiently as possible and meet their technology goals. Outside of the office Melina enjoys spending time with her family and friends, cooking, and playing video games.

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