As most can imagine, the average price of an office copier dramatically varies depending on its power, speed, functionality, volume, and more. But how exactly do those variables affect the final price? Also, how can you determine which machine, and which price point, is right for your organization and its particular needs?
In short, it all comes down to accurately analyzing your specific print environment and understanding the different copiers available on the market. However, discovering all of this detailed information can be a challenge—and we’re here to lead you in the right direction.
What’s the Price Range of an Office Copy Machine?
On the low-end of the spectrum, it’s possible to find a small, desktop copier starting at around $700. We’d recommend against anything less than that as these likely aren’t designed for an office space and won’t address today’s critical printer and copier security needs.
On the other end of the spectrum, a full-size, heavy-duty unit can land at over $16,000. That’s a huge variation! So, it's natural to wonder why this gap exists, as well as exactly where your company’s copier needs land.
By examining your current process and foreseeing how you’ll use your devices in the future, you’ll begin deciphering the perfect machines for your needs.
Which Copier Functions Do You Need?
Every copy machine will have different pros, cons, and functionalities that all impact the final price. Though nobody wants a higher expenditure, many features do pay off in the long run. However, not all are always necessary.
So, which ones are really worth investing in?
First off, accurately verify how much your company currently copies per month. This number plays a huge role in determining the perfect copier to suit your needs.
Every copier has a recommended monthly print volume that's set by the manufacturer. Essentially, more robust machines can produce more pages every month. They'll also come with a higher price tag.
Ideally, you'll want to search for a machine that closely matches your monthly output. That way, you don't pay for more than you need. However, you don't necessarily want to hit that number right on the dot.
Let’s say that, on average, your company prints 4,000 pages per month. Instead of choosing a machine that can print up to 4,000 pages, we’d recommend going up at least 1,000 pages more—although this buffer greatly depends on your company’s specific print environment.
This both allows for wiggle room during busier months and allows for any future growth within your company. After all, print and copy devices are supposed to last for around seven years. Don’t risk outgrowing it too soon.
Speed plays a very important role in an office environment. On average, a printer can comfortably handle up around 50 pages per minute. For most companies, this is more than enough.
However, if your company needs to send hundreds of pages through the print queue each minute, you'll want to choose a machine capable of keeping up with a higher capacity.
Every copy machine is specifically designed to handle different work environments. Just imagine taking a Honda Civic on an off-roading adventure. That would equal near-certain disaster, right? The same applies to copiers. From dusty manufacturing facilities to high-output corporations, some jobs call for serious machinery.
Which Copier Accessories Do I Need?
Though some accessories come standard on most copiers, many others are considered add-ons. Here are the most common ones to consider:
The inclusion of a paper drawer reduces wasted time and boosts user-efficiency as the paper has to be refilled less often.
For example, if your company prints a high-volume of paper—which starts at around 3,000 pages per month—we'd recommend adding a paper drawer to your copy machine. Otherwise, you'll continuously find your team stopping their print jobs to refill paper.
This also applies if you commonly use different sizes of paper, where it would make sense for each size to have its own paper drawer.
Copier prices vary drastically based upon which paper sizes you'll need to print. Machines equipped to print A4 pages can handle paper that measures 8.5 x 14." In contrast, A3 machines print 11 x 17."
If your company needs to print A3 paper sizes, then you'll want to ensure the machine is capable of handling those measurements. However, this capability can sometimes double the print of the device. So, be sure it's a necessity before spending the money.
Color or Mono
Is printing your copies in full-color necessary? Then make sure you choose a copy machine capable of doing so. Otherwise, you can save money by purchasing a machine that only prints in black and white—which is also known as mono.
Not every copier is designed with a fax option. If faxes play an important role at your company, then you'll likely want to include the fax card option.
Paper Weights and Stock
If you are producing items like printing labels, stickers, items on card stock, etc., be sure to choose a device designed to handle heavy and specialty paper options.
By determining these all-important factors regarding your office copier environment, you'll be well on your way to finding your perfect device.
And don’t do all of this work on your own. Instead, trust the experts at imageOne! Contact us to set-up a 15-minute, complimentary Discovery Call and learn how our team can find the right copy solution for you.