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Data breaches are worst-case scenarios for any company. This logistical nightmare typically means paying hefty fines, dealing with regulators and auditors, a long-term loss of customer trust, and nonstop PR problems. For many companies, a data breach could even put them out of business permanently.

Needless to say, if the idea of a data breach terrifies you, it should. 

Thankfully, alleviating this fear is much easier than many companies think. Today, there are many ways to safeguard threats to your data—and your printer devices play a critical role.

Here are three ways to create an excellent document and device security strategy to protect yourself from the substantial cost of a data breach:

1. Encrypt Your Hard Drives

Just like laptops and computers, modern printers have hard drives that store significant amounts of data. The presence of a hard drive makes these devices much more functionally efficient. However, it also makes them prime targets for hackers. 

Despite printers and copiers storing critical company and customer data, many companies overlook them when setting up network security. Don’t make this mistake!

2. Place Your Printers Behind a Firewall

Simply put, a firewall is a hardware or software application that lies between the Internet and a device. The firewall’s primary purpose is to filter incoming and outgoing traffic. This helps ensure that nothing suspicious is happening. It also blocks any internet traffic that has not been specifically requested. 

Just like hard drive encryption, many companies make the mistake of omitting their print devices when installing firewalls in their network. When installing or updating your firewalls, always remember to include every one of your print or copier devices.

3. Install Malware Defenses

Many printers on the market today have built-in protection. HP devices, for example, come with HP SureStart®, which is a fantastic feature. It monitors threats during startup to validate the printer’s digital signature to prevent malicious attacks and will even shut down the device if it senses anything dangerous. This eliminates the danger of that malware affecting that device or spreading to others on the network.

You can also buy additional, or aftermarket, software to further boost your company’s level of security. However, it’s best to work with a knowledgable managed print provider who can help you determine the best software options to meet your document security needs. Many products promise great things, but you want to be sure that your data is completely safe and secure.

If you want to learn more about encryption, firewalls, and malware when it comes to printers, we can help! Schedule a 15-minute discovery call, and we can show you the way to total document security.

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