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Is network security a priority for your business? Let’s be honest--of course it is! If you’re looking to enhance your printer security strategy, here’s what you need to know to get started.

The first step you should take is to look at what printers you’re using now. How many do you have? What model are they? How old are they? Are they all on your network? How many of them are wireless?

The wireless question is important because these devices are much easier to hack into than their wired counterparts. Think about it: in the case of wireless devices, the only thing that's protecting your network on that router is a simple password. And if somebody has access to that printer and knows what they're doing, it’s possible they could gain access to your network in just a few minutes. That's why it's so important to have a very strong password for your wireless devices. It sounds obvious, but this is a common mistake that puts your organization at serious risk for a data breach.

Why “Compliant” Doesn’t Mean “Secure”

Another mistake we see quite often is that organizations follow industry compliance guidelines like HIPAA or GDPR to the “T”. Whereas this might seem like a good thing, this also lets the bad guys know exactly where your security stands. Being compliant simply isn’t good enough.

Here’s another example: how many of your employees install the latest security patches as soon as they’re released, and how many of them click “Remind Me Tomorrow” because they can’t be bothered to restart their computer? Well, whenever security patches are released by a manufacturer, guess who gets them as well? Every hacker in the world! When patches are released, the hackers know they have a short window to go after those vulnerabilities before people actually take the time to install those updates.

It’s on the IT team to make sure that every device on their network is up to date, and that includes your printers. It’s one thing to make sure that you have proper security policies in place, but quite another to make sure that they’re followed every day.

Software is Your Friend

It’s simply not realistic nor feasible to think that your IT team can spend all of their time monitoring all of your printing devices and making sure they stay secure. However, if you’re utilizing software that’s constantly looking for and protecting you from malware, that's an added layer of protection.

The downside of security software solutions is that they’re pretty much all proprietary to their manufacturer. In that sense, your options are limited depending on which devices you have. However, with the right devices and software, your printer security is in good hands.



One of our favorite solutions is HP Security Manager. This platform constantly monitors all the printers on your network and it will detect if anybody tries to put any unauthorized devices on the network. You can read more about HP Security Manager here.

If you’re looking to secure your printers, there’s no substitute for working with a trusted, reliable managed print partner. Schedule a 15-minute call today to see if a no-cost assessment is your next best step and we’ll donate $50 to the charity of your choice!

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Brad Foster

About Brad Foster

With 25+ years of experience helping customers, Brad Foster is an expert at ensuring organizations are purchasing the right equipment for their business needs and goals. He is also HP Endpoint Security Certified. His favorite part about working at imageOne is the award-winning company culture and the extraordinary team behind it. When he’s not working, Brad enjoys hiking, cooking, and reading.

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