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Here at imageOne, we’re unapologetically obsessed with everything print. We can also understand why the average person wouldn’t expect many secrets or surprises within our industry.

That's where they're wrong.

Most employees overlook the many printer, copier, and paper-related actions we consistently take—and we overlook how these actions affect the bottom line. From print spend to sustainability, check out these eye-opening office printer facts that are both shocking and can save your business money.

1. Most businesses have no idea how many printers they have

When a managed print service provider meets with a new client, about 90% of the time, they can't answer this question: 

“How many printers or copiers do you have at your office?” 

If they do come up with an estimate, they’re typically about 20–30% away from the actual number—a significant discrepancy, especially for larger companies.

Interesting. But does it really matter? Absolutely! At most companies, spend, and security is of the utmost priority, and you can’t measure or monitor devices that you don’t know even exists! 

In terms of printer security, all it takes one unaccounted device not getting secured—only because nobody knew it existed in the first place. Soon, the company is in a panic after a hacker found this vulnerability and compromised the entire network.

Also, how can supplies, and print budgets be accurately tracked, stocked, and inventoried without a precise device count? By understanding the number of office printers and copiers, it’s easier to see where your money is going and why.

2. Printer ink costs more than Dom Perignon

That’s right. Print cartridge ink also costs more than silver, gasoline, and Chanel No. 5! This makes it one of the most expensive liquids on the planet. 

Since printer ink usually gets purchased in tiny amounts, buyers rarely see it in the ranks of the world’s most precious commodities. However, when you start comparing the products ounce by ounce, the price is truly astronomical!

Now, will you think twice before wasting that ink? 

3. Up to 51% of Help Desk calls are print related

Let’s be honest. Printers and copiers are sometimes massive hassles. Every day, the typical office can expect paper jams, error messages, toner replacements, and even critical security breaches! It’s no wonder why print devices often take up over half of the Support Team’s precious time. 

Now, imagine what your IT or Support Team could accomplish if a managed print team alleviated the burden of print maintenance—and this statistic shows just how big of a burden that truly is.

4. Just under half of all pages printed at an office get trashed

On average, a staggering 45% of all paper pulled from a print device gets discarded. Some quick mental math can make anyone realize how fast those unnecessary paper, ink, and toner costs add up—not to mention the excessive wear-and-tear on the printer itself.

Waste isn't only hard on your bottom line. It’s devastating for the environment as well. Believe it or not, even if those trashed pages do end up in the recycling bin, they’re often still destined for a landfill. 

5. Each hard, filed document will cost your company about $20

If you trace the entire life cycle of a single paper record through the archives, the average cost will hit about $20 a document. This cost takes into account space, folders, paper, and other consumables—as well as the labor used to hunt through file cabinets each time you want to find it.

In contrast, with a digital system, all it takes is a quick search through the document management system.

Bonus Not-So-Fun-Fact: Do you have a disaster recovery system for your paper documents? The average small-to-medium company would go out-of-business within three years if their data-filled files were destroyed.

6. The average employee prints 10,000 documents a year 

Do you think our modern offices are using less paper than ever? Think again. Despite the world feeling more digital everyday, businesses are relying on hard documents more than ever. 

Currently, the typical employee uses about 10,000 pages annually—and that number is likely to rise. In 2020, Statista predicts paper use to increase by 1.2%.

7. Between 1–3% of revenue is spent on office printing!

It’s a number that shocks most IT teams, but it’s true! On average, about 1–3% of the average company's revenue is spent on print. This makes print the third largest spend outside of rent and payroll.

However, there’s a silver lining to this statistic. Unlike rent, payroll, or other areas where cutting the budget can equate to serious ramifications, with print, it’s relatively easy to start saving money with the right strategies and resources. 

8. Managed print saves companies about 20–30% 

Based on a national average, the typical organization can expect to save about 20 to 30% on the hard costs—such as hardware, software, and consumables—associated with print spend by partnering with a managed print service.

Since this percentage only includes the hard cost savings, expect even more benefits tied to the harder to quantify costs like boosted productivity, print quality, enhanced device uptime, and stronger security.

Ready to streamline your office printer environment, cut down on paper, and save money? We’d love to help! 

At imageOne, we’re experts at everything from stocking inventory to document automation. Book a free, 15-minute consultation, and one of our MPS providers will show you the way to a better document management experience.

See How Much You Can Save

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Chris Mee

About Chris Mee

Chris Mee has been helping organizations save money and eliminate time spent managing their print environment for over 13 years. Chris is passionate about keeping his customers educated in all the progressive ways to reduce cost and ensuring that their print environments are in alignment with their corporate goals and needs. He was an original committee member for the MPSA, has his Enterprise Content Management certification, and is Sales Certified in Endpoint Printer Security. In his spare time Chris is an active fund-raiser and committee member for St. Jude Children’s Research Hospital and he enjoys skiing, kayaking, hiking, running, and biking.

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